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Onboarding

Therefore, orientation of a new employee isn’t one event and doesn’t just take place on the employee’s first day, but is an ongoing introduction and transition into the Hope community.

Our desire is to put the new employee at ease, welcome them to the college and help them to feel at home. Remember, not everyone is familiar with Hope or Holland!

Before the Employee Begins

• Stop by Human Resources to pick up a new employee welcome box.
• Send a welcome card signed by everyone in the department, congratulating them on joining the team.
• Make sure colleagues and other members of department/office are aware of the new employee’s name, job responsibilities and start date.
• Provide them information for parking, as they may not have their pass yet.
• Let them know the time and location and who will greet them.
• Provide them with a basic idea of what they can expect their first day, week and month.
• Give them an opportunity to inquire about the community, and provide them information about local contacts if needed or desired.
• Create an agenda for the employees first week (this does not have to be specific, but it should give the employee a general idea of what to expect).

Employee’s First Day

• Meet them in an easy location; don’t make them have to find you.
• Consider taking them to lunch or coordinating a department lunch.
• Provide them with some time to decompress and take in the new information provided.
• Follow up with any needs regarding community/local information and contacts if needed.
• Don’t make them sit without anything to do.
• Allow for job shadowing if possible.
• Discuss relevant office procedures (e.g., use of calendars/schedules, safe information, key pads, locking doors/files, etc.).

Other Onboarding Tips

• The next time the college does professional photos, encourage them to attend!
• Invite the employee to Chapel within the first two weeks on the job.
• Make a list of key employees they’ll need to know. Make introductions or schedule meetings.
• Review the department budget (if relevant).
  • Will they need to use a college credit card? If so, potentially schedule training with Business Services.

Onboarding Resources

• (Google document)
• Welcome Email Tips
• Best Practices and Tips